Onsite Electronic Voting for Elections & Governance Sessions
Professional voting support for conventions, assemblies, councils, boards, and formal business meetings — delivered onsite with dedicated equipment and experienced staff.
Secure • Accurate • Independent of Wi-Fi or mobile apps
When Accuracy Matters
Some decisions require more than a voice vote or a show of hands. When the result has to be defensible, when participants need to trust the count, when the outcome will be on the record — that’s where Padgett operates.
We support the votes that go into bylaws, into board minutes, into court records when challenged. The technology has to be reliable, the process has to be transparent, and the people running it have to know what they’re doing.
Typical uses include:
- Officer and leadership elections
- Bylaw and constitutional amendments
- Budget approvals and major financial decisions
- Resolutions and motions on the floor
- Delegate and credentialed voting
- Annual meetings and conventions
Managed Onsite from Start to Finish
Padgett provides the complete operation — not just rental equipment dropped off in a hallway. We work with your team in advance to understand the agenda, the voting rules, the room, and the timing. On the day of, our technicians arrive early, set up, test the system, and then run it live during the meeting. We don’t leave until the last vote is recorded.
This is the part most software platforms can’t replicate: a person in the room who’s done this before, knows what to do when something goes sideways, and answers to your meeting chair.
Who We Work With
Padgett supports organizations whose meetings have stakes: formal governance, member elections, decisions that affect people’s roles, finances, or futures.
That includes:
- Churches and denominational conferences
- Fraternities, sororities, and national conventions
- Associations and membership groups
- Labor unions and assemblies
- Tribal councils
- Corporate boards and shareholder meetings
The procedures vary. Some meetings run by Robert’s Rules to the letter; others are more practical. What stays the same is the need for a vote that everyone in the room — and everyone reading the minutes later — can trust.
How It Runs
Every engagement follows the same four steps:
Planning. We review your agenda, voting formats, and attendance expectations to configure the system before we leave the office.
Setup and testing. Technicians arrive early, install the keypads and receivers, and test the full system end-to-end with your team before doors open.
Live session. During voting, we operate the system, manage the displays, and handle anything unexpected so the chair can keep the meeting moving.
Reporting. Results are available immediately on screen and exportable in formats suitable for the official record.
When the Discussion Matters as Much as the Vote
For meetings with structured debate, large numbers of speakers, or contested motions, Padgett offers TalkTrack™: a system that manages microphone queues, speaker order, and recognition rules in real time.
TalkTrack lets meeting leadership:
- Recognize speakers fairly and on the record
- Maintain order during contentious sessions
- Enforce time limits and priority rules
- Keep the agenda moving without losing legitimacy
Often used alongside electronic voting in complex assemblies.
Elections We’ve Run
Two recent examples show what onsite, staffed election support looks like in practice.
A national sorority’s biennial convention
When a national sorority holds its biennial convention, thousands of delegates gather for several days of registration followed by days of voting on bylaws and leadership. For one such event, we equipped more than 3,500 voting delegates and handled the full logistics of getting a device into the right hands and back again. We scanned event badges and keypads by barcode so every device was accounted for from checkout to return, and our team worked the room in advance to place equipment where the signal would be strongest. The client told us the distribution and collection ran noticeably faster than they were used to for an event of that size, which for a multi-day convention is the difference between sessions that start on time and sessions that don’t.
A national church denomination’s triennial convention
A national church body holds a triennial convention where more than 3,000 voting delegates debate and adopt resolutions and elect officers, all under Robert’s Rules of Order. The hard part of a meeting like this is not the vote, it is managing who speaks. We set up staffed speaker-queue stations with TalkTrack at each floor microphone so the chair could recognize delegates in order, alternate for and against a motion, and keep the debate moving without anyone policing the microphones. Voting ran on the keypads with no wireless interference across every bylaw and election ballot. The chair was able to run the floor smoothly, and the business sessions moved faster than in past years.
Plan Your Next Election with Confidence
Tell us about your meeting: when it is, how many people will be voting, what’s on the agenda, what voting rules apply. We’ll come back with a recommendation built around your event, not a one-size-fits-all package.
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